Experience
Coordinator
• Range of project coordination activities including stakeholder engagement, planning, monitoring, reporting and follow-up in relation to assigned projects.
• Change management and quality improvement activities
• Update and maintain documentation for varies projects and initiatives through many databases
• Support teams to define standards of practice, establishes procedures and enable innovation and analysis to select to appropriate course of action based on the request
• Part of varies initiatives to improve the teams ability to connect and store varies project related materials and documentation
• Create and implement varies resources for internal and external staff and stakeholders
• Assist Business Analyst and Project Managers in the completion, follow up, and tracking of all external expenses and costs to ACPLF.
• Monitor and update ACPLF business processes.
• Created reports for project status, budget updates, and other reports as required by internal and external reporting requirements.
• Manage quality assurance for all project proposals and active contracts for ACPLF
• Assist Business Analyst with management of SharePoint files/documents for Operations, Project Management, and Integration Teams.
• Update and manage additions to SharePoint files and libraries for ACPLF.
• Advise and negotiate with the team Leads/PMs when data is not available or is inconsistent with the request to determine a feasible alternative.
• First point of contact for employees, leaders for HR general inquiries within the department
• Manage employee time sheets for payroll on a bi-weekly basis.
• Management of employees positions and staff changes within the department
• Full Cycle recruitment within our department with Union and Non Union positions
• On-Boarding and orientation of all new employees
• Create and maintain staff newsletter on a biweekly basis
• Oversee the management of office space, office equipment, and furniture requirements.
• Timekeeping for a number of employees on a bi-weekly basis
• Active member of the wellness committee for our department to building a supportive staff and develop relationship among different working team dynamics.
Executive Assistant
• Prepare all internal/external meetings, including research and documentation and presentation preparation.
• Coordinate daily calendars, appointments, boardroom bookings, off-site and on-site meetings, conference calls for VP and Mangers.
• Create and prepare a variety of reports and documents, including spreadsheets in, graphs with Excel and processing documents in Word.
• Establish and maintain both electronic and hard copy filing systems; supports the team’s document management, filing and organizational needs
• Expense reporting for VP and mangers on a monthly basis
• Act as key liaison for the Vice President with internal and external professionals/employees, develops and maintains relationships with peer business executive administrative professionals, and others
Executive Admin
• Logistics/ Coordinator for on-site camp accommodations and flights
• Edit and formatting current Processes and Manuals
• Creating submitting service requisitions and Purchase Orders
• Contribution for financial reporting
• Coordinate Trade Shows and Functions both internally and external to ensure Oil Sands
• Coordination between the Leader and On-Boarding to ensure new hires are setup
• Liaison between IT and employee requests
• New Hires "go to" during the first few weeks at Suncor
• Outlook management for multiple calendars
• Assist with Stakeholder/ Team Building Events
• Ensure Office/ Coffee Supplies are in full stock
• Creating and maintaining a well-organized filing system
• Visa statement management through Expense Reporting
• Participating in the OSV United Way Campaign
Recruitment Coordinator
• Liaison Between Candidate and Recruiter in organizing and coordinating interviews
• Managed calendars for several recruiters during an aggressive recruitment schedule
• Booked interviews for a large number of job postings to meet deadlines of fill dates
• Coordinating travel, accommodations, tours and work Visa's for candidates
• Sending and collecting new hire paperwork
• Creating US candidate report and contacting candidates about their application
• Boarding new hires into SAP(solving errors between VirtualEdge and SAP)
• Work with employee Centre for any missing new hire information
• Manage the internal recruitment inbox
• Compile and submit Expense Reports
• Submitting reference checks via 3rd party company
• Participated in the United Way Campaign (on the committees for varies T. A initiatives)