Experience
Independent Contractor | Remote Office Manager
• Collaborate with CEO and Executive Team to create team unity through virtual means
• Create start-up material (i.e., Quality Management Plan, Policies and Procedures, Branding/Marketing documents, Employee Manuals/Onboarding)
• Creation and maintenance of SharePoint, use of multiple applications for marketing, sending out automated surveys, and campaigns
• Supervise, mentor, train, and coach team
• Partner with HR and Finance to update and maintain policies, as necessary
• Producing reports, composing correspondence, and drafting new contracts
• Creating presentations and other management-level reports
Project Administrator (Part-Time)
• Process timesheets, expenses, and overtime in Oracle. Process and track onboarding and offboarding
• Track and update MOC and Trend logs
• Assist HSSEA team: create safety moments, emergency guide and building poster updates/recreation, SharePoint site input/revamped for more traffic, ensure fire wardens and first aiders are up to date in training
• Assist Quality team: create workflows and processes
Project and Office Coordinator (Contract) | ND Ventures Ltd. | September 2018-April 2019
• Collaborated with the CEO & COO on daily schedule and duties, aligned calendars, commitments, and travel arrangements
• Created, updated, & maintained NDV and Project related Policies, Procedures, and Workflows
• Regulated strict document management control and defining procedures for their retention, protection, retrieval, transfer and disposal
• Draft & proofread correspondences, reports, presentations, and legal documents, such as NDAs, MSAs, etc.
• Directed event planning, including coordinating client/industry events (client, charitable, business meetings, association, AGM etc.)
• Lead on advising NDV of potential commercial office space suitable to the needs of the company
• Coordinated with HR as required and on-board/off-board new hires/and workers leaving the organization
• Facilitated SpringAhead (time management) for all contractors and employees
• Maintained HR files in accordance with laws, regulations, and established standards
• Performed invoicing, expense and accounts payable processing and reconciliation
Project Services Lead
• Provided knowledge-based skills to re-align the corporation to succeed at a level of growth set out by the Board and Corporate
• Administered new employee and contractor onboarding, specifically regarding corporation standards, health and safety, and payroll
• Tracked and coordinated project progress, from initiation to closeout and auditing, with the Client and internal team members
• Analyzed costs and revenue using budget tracking tools, issued POs (R2P process), facilitated Replicon for time, expenses, and fee structures
• Coordinated and aligned meetings, such as project progress review meetings, quality circles, health and safety meetings, etc.
• Ensured compliance with Provincial health and safety and COR requirements
• Maintained Document Management systems
• Contributed to evaluation, alignment, and automation of processes, as part of continued efforts to standardize operations
• Regulated and tracked policies, revisions, change documentation, and signature logs in accordance with policies, COR, and ISO regulations
• Reviewed documentation for accuracy, and completeness, prepare for client submission and control internally for audits
• Provided management with KPI feedback
Project Admin Assistant
• Collaborated with field engineers, project managers, principals, and associates on travel bookings, providing travel itineraries including rental vehicle information and on-site camp or hotel accommodations, including required safety gear within guidelines of the client’s procedures
• Aided multiple divisions with on-the-go project work, i.e., project management, project coordination, word processing, document control, reconciliation of documents, auditing, etc.
• Maintained project budgets, estimating and forecasting
• Upheld strict confidentiality procedures on all projects, including highly politicized projects
• Acted as software operations expert for MS Office products, Adobe Acrobat, etc. Troubleshoot commonly used software programs, company templates, and other technical issues
Education
University Entrance Options
University Entrance Options | Winter 2021 | Mt. Royal University
• Change, Challenge, Choice
• Professional Communications
• Topics of Indigenous Studies
• Life-Span Development
• Forensic Science
• Foundations of Math (Math-30-1)
University Entrance Options | Fall 2021 | Mt. Royal University
• Effective Learning
• Academic Writing
• Intro to Indigenous Studies
• Intro to Psychology
Open Studies
Open Studies | 2021 | Mt. Royal University
• English 30-1
• Science 30-1