Professional Skills/Experience

• Executive Administration and Office Coordination: Calendar management, correspondence management, budget allocation and forecasting, financial reporting meeting minutes/take backs and follow ups, meeting scheduling, records management (filing system creation/management/maintenance), maintaining strict confidentiality, event planning, travel arrangements, providing assistance to Directors, Managers, Project Managers, procedure manual creation/flow charts, expense reports, data reports, presentations, audit and quality control.
• Legal Administration, Court Clerking and Paralegal: Creation of facility/tenant commercial and residential leases (187 facilities for the City of Calgary), Licenses of Occupation, Service Level Agreements, Construction/Consultant and Vendor contracts, court recording, courtroom set up, handling of evidence in Criminal trials, daily reports and documentation for Judges, file preparation. Criminal Law, Family Law, Wills and Estates (most experience).
• Project Management and Site Assistance: Invoicing, financial coding, accounts receivable/payable, bookkeeping, GST submissions, Gantt chart creation and maintenance, purchase orders, requisitions, RFI, RFQ, RFP, construction/consultant contract management, submittal routing/tracking and submissions, shop drawings, facility lifecycle planning, site maps, OH&S site and facility reports/hazard assessments, site office coordination/management, legal compliance.
• Sales and Marketing: Creation of marketing materials both online and hard copy, inbound/outbound call sales experience, website creation and promotion via social media and advertising postings.
• Insurance Administration: Home, vehicle, commercial, residential, life, health, investment funds, application review and submissions, lab samples, policies and procedures.
• Human Resources: Staffing needs, creation of interview guides, short listing applicants based on qualifications, training of staff, records management, interview scheduling, position postings online/hard copy, labour relations, Union Collective Agreements, grievances, Corporate Trainer for the Government of Alberta’s new 1GX platform (personally trained 811 staff of 24,000), scheduled training and tracked completion for staff.

Location: Office, Remote and travel work experience.