Experience
Listing Coordinator
-Manage email inbox for owner
-open up new client files
-Schedule necessary inspections/services for new listings
-order photography prior to launch of listing
-create MLS listing
-communicate with clients regarding updates on their listing
-ensure proper documents are collected
-maintaining online file system
-tracking document requests from buyer agents
-create/update procedures for all tasks
-create Excel databases to track specific information as requested
Administrative Coordinator
-Scheduled annual fire alarm inspections with customers
-Coordinated sub-trades that may be required at annual inspections
-Created annual fire alarm inspection reports and verification reports for new building projects
-Scheduled and coordinated follow-up service calls to repair deficiencies found during inspections
-Invoiced fire alarm inspections and relevant sub-trades to customers
-Maintained filing of all reports and billing records
-Created databases to enable tracking of works in progress
-Created system to enable ease of monthly scheduling duties
-Coordinated with service department as need arose to meet customers' service requirements
-Provided reception backup whenever necessary
Production Coordinator
-Created position to act as liaison between shipping department and production/sales service/outside manufacturers for largest plant in Western Canada division
-Scheduled delivery appointments with customers
-Coordinated last minute/emergency deliveries that needed to be made
-Devised and maintained log of trailer activity
- Continually refined role and expanded duties
-Provided administrative support for shipping department
-Attended meetings and contributed pertinent information
-Performed some supervisory duties in the lengthy absence of department supervisor
-Ensured inventory counts were done according to schedule
Payroll/Invoicing Clerk
-Processed employees' timesheets and bi-weekly payroll submission
-Employee setup/termination in multiple systems
-Processed vacation requests and maintained vacation registry
-Processed daily and month end invoicing
-Entered month end inventory and generated reports
Assistant Production Coordinator
-Performed front desk duties in busy film production offices
-Worked directly with Production Coordinator to set up office before production began and close it down after shooting wrapped
-Arranged for courier pickups
-Maintained communication with the set
-Created and distributed daily reports in a timely manner
Office Manager
-Processed client mortgage applications
-communicated with banks/clients regarding required documents for submission
-Assisted in transition to full-fledged mortgage brokerage from bank mortgage specialists
-Helped to establish application process and office systems as team grew and expanded
Accounting Assistant
-Credit card/bank account analyses
-General ledger data entry/journal entries; bank reconciliations (Quickbooks)
-Prepared personal tax returns using tax preparation software
-Performed various office duties/ran errands/trained new employees